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Processing of (personal) data by the entity in charge of the online application process

JDO Recruitment Privacy Statement

1. Purpose of this Statement

This statement explains how JDO Limited (“JDO”, “we”, “us”, “our”) collects, uses, stores and protects your personal data when you apply for a role with us. It applies only to personal data collected as part of the recruitment process.


2. The Controller

The controller under data protection law is:

JDO Limited
Royal Victoria House
51-55 The Pantiles
Tunbridge Wells
Kent TN2 5TE
United Kingdom

Phone: +44 (0)1892 557751
Email: privacy@jdoglobal.com


3. Personal data we collect

Personal data means any information relating to you as an identified or identifiable individual. During the application process we may collect:

  1. • Name (first and last)

  2. • Contact details (address, email address, phone number)

  3. • CV/resume, cover letter and supporting documents (e.g., reference letters, portfolios)

  4. • Employment history, qualifications and skills

  5. • LinkedIn profile (optional)

  6. • Channel through which you found us

  7. • Interview and assessment notes

  8. • Right-to-work documentation (where legally required)

This may also include any personal data you choose to provide, such as date of birth, or additional information in your CV/cover letter.

4. Purpose and Lawful Basis for Processing

We process your personal data for:

  • • Managing and assessing your application

  • • Communicating with you during the recruitment process

  • • Meeting legal and regulatory requirements

  • • Defending against potential legal claims

Our lawful bases under UK GDPR are:

  • Legitimate interest – to manage and assess applications fairly and effectively

  • Legal obligation – to comply with UK employment and immigration law

  • Consent – if you agree to us retaining your data in our Talent Pool for future opportunities


5. Data Retention

We will retain your data for 90 days after the recruitment process concludes, to fulfil legal requirements or respond to legal claims. After this period, we will delete or anonymise your data.

If anonymised, the data will contain no information that could identify you and may be used for statistical purposes (eg, number of applicants per role, gender balance).

If you consent, we may keep your details in our Talent Pool for 90 days after the process ends to contact you about other roles, including apprenticeships or internships. You can withdraw this consent at any time by emailing privacy@jdoglobal.com.

If you are hired, your application data will form part of your employee record and be retained for at least the duration of your employment.


6. Data Sharing

We restrict access to your data to authorised HR staff and other team members directly involved in the recruitment process.

Your data is stored securely in our applicant tracking system operated by Personio GmbH (https://www.personio.com/legal-notice/). Personio acts as our processor under Article 28 UK GDPR. All data transfers are encrypted using TLS and stored in secure databases.

We may also share your data with legal or regulatory bodies where required by law.


7. Your Rights

Under UK GDPR, you have the right to:

  • • Access your personal data (Article 15)

  • • Request correction (Article 16) or deletion (Article 17) of your data

  • • Restrict processing (Article 18) or object to processing (Article 21)

  • • Data portability (Article 20)

  • • Withdraw consent at any time (Article 7(3))

To exercise your rights, contact privacy@jdoglobal.com.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO): https://ico.org.uk


8. Updates to this statement

We may update this statement to reflect legal changes or improvements in our recruitment process. The updated version will apply to any future visits to our careers site or applications you submit.


Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.